Systematic GeeksEveryone tells you to “do the paperwork on site.”
We build the system
that does it from your photos.
The job took four hours and the paperwork for it took another one, at the kitchen table. We build the systems that turn a voice note and a few photos into the job record, the variation and the invoice draft, inside the job software you already use. The first one is on us.
- From a voice note
- Into your job software
Van to office, automatically.
Three things
that stop being typed.
The job record
What was done, materials used, hours on site, photos before and after. Spoken once in the van, written up in the job software before you’ve left the street.
Say it, don’t type itThe variation
“Found the old wiring was cooked, replaced the lot” becomes a priced variation sent to the client for approval, with the photo attached.
Approved before you leaveThe invoice draft
Labour and materials pulled from the record, priced off your rates, sitting in your accounting software waiting for a glance and a send.
Billed the same dayNobody signed up
for the second shift.
- “I do the jobs all day and the paperwork for them all night.”
- “The variation never got written up, so it never got charged.”
- “I’ve got photos of every job on my phone and none of them attached to anything.”
Every one of those is information you already had, sitting in your head or your camera roll, waiting for someone to type it in.
Say it once.
It lands everywhere.
One voice note as you pull away. The system transcribes it, pulls out the materials and hours, matches the photos to the job, and writes the record, the variation and the invoice draft into the tools you already pay for. The office sees a finished job. You see a draft to approve.
Nothing new to install on the crew’s phones. If they can send a voice memo, they can do this.
Stop doing the paperwork
at the kitchen table.
Built inside the job and accounting software you already use, live in about two weeks. Book the call and bring last week’s job sheets.